Add an Inventory Item
Create a new listing with photos, grade, price, and certification details. Search 50,000+ Greysheet-linked catalog lines to pick and pre-fill instead of typing full titles.
New Inventory Item → Opens your members area in a new tab
Step-by-step instructions
1 Open New Inventory Item
In the left sidebar, click Point of Sale → New Inventory Item. Or from the Inventory list, click the + New Inventory Item button in the top right corner.
Hero title, sticky section progress, and live summary sidebar. 2 Search the catalog (recommended)
Use the Greysheet catalog lookup search box at the top. SpotPro keeps a Greysheet-linked searchable catalog of 50,000+ lines — U.S. coins, U.S. paper money (including deep obsolete/colonial trees), Canada, Mexico, UK, Australia, and more — with many search aliases so informal typing still hits. Type a year, name, or GSID — pick a match to pre-fill description, type, and price suggestions so you are not typing a full title from scratch. Supplies and one-offs can skip this and type manually below. Live guide values still need Greysheet keys after the trial; the searchable structure is local.
Catalog search — pick a match, then adjust pricing and photos. 3 Confirm the item title
After a catalog pick, review the title SpotPro filled in and tweak only if needed. For non-catalog items, type a descriptive title yourself. Be specific — this text appears on receipts, labels, and your web store. Example:1881-S Morgan Dollar PCGS MS65.4 Choose a category
Click the Category dropdown and select the best match — US Coins, Bullion, World Coins, Paper Money, etc. Category affects reports and web store browsing.5 Fill in coin details
Type the Year, Denomination, Mint mark, and Grade in the labeled fields (or let Greysheet pre-fill them). For slabs, use the collapsible Certification (slabs) section below the title — it is closed by default so raw coins stay simple.6 Optional: track the slab cert
Expand Certification (slabs) only when the piece is graded. Pick PCGS, NGC, ANACS, ICG, CAC, or Other; enter the cert number and grade. On a computer, click Scan slab cert (phone QR) and photograph the holder label with your phone — fields fill on the desktop form. On a phone, scan the label on the same device. Cert numbers are searchable on Current Inventory and show a soft warning if another of your items already uses the same number. Raw coins: leave this section collapsed.7 Write a description
Scroll to the description field. Type details a buyer would want — toning, scratches, provenance, population report notes. This text appears on your online store listing.8 Upload obverse photo
Click Choose file under the primary image area, or drag a photo into the upload zone. Use a clear, well-lit photo of the obverse. JPG or PNG format works best.
Media panel — drag photos, reorder, and mask storefront images. 9 Upload reverse photo
Click Choose file for the second image slot. Upload the reverse side. Both photos display on your web store and help customers trust the listing.10 Set retail price
In the box labeled Price or Retail Price, type your asking price. Use numbers only — for example, type450for $450.00.11 Set quantity
In the quantity field, type1for unique coins. For bulk bullion or rolls, type the number of units you have in stock.12 Enable web visibility (optional)
To put this item on ExtraCoins, turn on the ExtraCoins (Public web shop) channel and pick a category. Use Allow online purchase for cart/checkout. Turn that OFF if you want the item listed online as In store only (visible on the web; buy in person). Leaving ExtraCoins off keeps it out of the public shop entirely. Full guide: In-store only listings.13 Click Save
Use the sticky Save bar at the bottom (or top on desktop). The item is immediately searchable in Sales Checkout and NumisNexus. A barcode is assigned automatically — print a label from Design Your Labels.
New items appear in Current Inventory and are ready for labels.
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