Add an Inventory Item

Name: Liberty walkthrough: Add an Inventory Item
Uploaded: 2026-09-09
Description: Create a new listing with photos, grade, price, and certification details. Search 50,000+ Greysheet-linked catalog lines to pick and pre-fill instead of typing full titles.

Create a new listing with photos, grade, price, and certification details. Search 50,000+ Greysheet-linked catalog lines to pick and pre-fill instead of typing full titles.

New Inventory Item → Opens your members area in a new tab

Jump to step-by-step instructions ↓

Liberty walkthrough: Add your first inventory item. Make sure you are logged into your admin area, then match these steps on your shop.

New Inventory Item — pro form with Greysheet lookup, section nav, and live summary.

Step-by-step instructions

1 Open New Inventory Item
In the left sidebar, click Add stock → New Inventory Item. Or from the Inventory list, click the + New Inventory Item button in the top right corner.
Hero title, sticky section progress, and live summary sidebar.
2 Search the catalog (recommended)
Use the Greysheet catalog lookup search box at the top. SpotPro keeps a Greysheet-linked searchable catalog of 50,000+ lines — U.S. coins, U.S. paper money (including deep obsolete/colonial trees), Canada, Mexico, UK, Australia, and more — with many search aliases so informal typing still hits. Type a year, name, or GSID — pick a match to pre-fill description, type, and price suggestions so you are not typing a full title from scratch. Supplies and one-offs can skip this and type manually below. Live guide values still need Greysheet keys after the trial; the searchable structure is local.
Catalog search — pick a match, then adjust pricing and photos.
3 Or Use AI — photograph the piece
On New Inventory Item, click Use AI and scan the QR with your phone (or take photos on the phone). Raw coins: front and back of the metal. Slabs: add a label shot. Title, grade, cert, type, and your shop prices fill the form. On a PCGS slab, the cert number is checked with PCGS — if the number is missing or belongs to a different coin, you see it before you Save. This is not CoinSnap: it is your premiums and Greysheet match. Full walkthrough: AI coin lookup & add to inventory.
Use AI on New Inventory Item — photos fill this form.
4 Confirm the item title
After a catalog pick, review the title SpotPro filled in and tweak only if needed. For non-catalog items, type a descriptive title yourself. Be specific — this text appears on receipts, labels, and your web store. Example: 1881-S Morgan Dollar PCGS MS65.
5 Choose a category
Click the Category dropdown and select the best match — US Coins, Bullion, World Coins, Paper Money, etc. Category affects reports and web store browsing.
6 Fill in coin details
Type the Year, Denomination, Mint mark, and Grade in the labeled fields (or let Greysheet pre-fill them). For slabs, use the collapsible Certification (slabs) section below the title — it is closed by default so raw coins stay simple.
7 Optional: track the slab cert
Photograph the slab front and back under Listing photos first — those are the listing, we crop the coin out as extras, and we can read the cert number from those shots. Expand Certification (slabs) only when the piece is graded if you need to confirm service, number, or grade. Read cert # from a photo is OCR only (it does not add listing photos). Cert numbers are searchable on Current Inventory. Raw coins: leave this section collapsed.
8 Write a description
Scroll to the description field. Type details a buyer would want — toning, scratches, provenance, population report notes. This text appears on your online store listing.
9 Upload obverse photo
Click Choose file under the primary image area, or drag a photo into the upload zone. Use a clear, well-lit photo of the obverse. JPG or PNG format works best.
Media panel — drag photos, reorder, and mask storefront images.
10 Upload reverse photo
Click Choose file for the second image slot. Upload the reverse side. Both photos display on your web store and help customers trust the listing.
11 Set retail price
In the box labeled Price or Retail Price, type your asking price. Use numbers only — for example, type 450 for $450.00.
12 Set quantity
In the quantity field, type 1 for unique coins. For bulk bullion or rolls, type the number of units you have in stock.
13 Enable web visibility (optional)
To put this item on ExtraCoins, turn on the ExtraCoins (Public web shop) channel and pick a category. Use Allow online purchase for cart/checkout. Turn that OFF if you want the item listed online as In store only (visible on the web; buy in person). Leaving ExtraCoins off keeps it out of the public shop entirely. Full guide: In-store only listings.
14 Click Save
Use the sticky Save bar at the bottom (or top on desktop). The item is immediately searchable in Sales Checkout and NumisNexus. A barcode is assigned automatically — print a label from Design Your Labels.
New items appear in Current Inventory and are ready for labels.