IRS cash and metals reporting — helper, not filing

Step-by-step instructions

1. 1 The short answer

   At Sales Checkout, cash more than $10,000 on that ticket shows a reminder and a confirm step. SpotPro still does not file Form 8300 or 1099-B. NumisNexus (buying) has no 8300 pop-up — that form is about cash you receive. Your accountant decides what to file. Not legal advice.

2. 2 Do not mix this up with other alerts

   Other tools sound similar and are not IRS filing. High-value order alert under Shop setup → Payments & risk flags large ExtraCoins web carts for fraud review. Purchase holds (Reports → Purchase holds) are optional waiting periods after public buys — scrap / secondhand style, not tax forms. See Purchase holds. Today’s buys is a print or CSV of that day’s buys. SpotPro does not send it. It is not an IRS form and not a finished sheriff filing.

3. 3 Pull cash vs card totals

   Open Reports → POS Reports. Click the Payment Methods tab (or Go to → search “IRS” or “cash reporting”). Pick a date range. You get cash, card, check, and Zelle totals for counter sales in that period — the usual starting point for cash-reporting questions.

4. 4 Line-by-line sales and buys

   Open Reports → Transactions. Filter by date and by sales or buys. Click a row for the full ticket. NumisNexus store copies also keep what you paid on each public buy.

5. 5 Give your bookkeeper the pack

   On POS Reports open the Accounting / QB tab. Download the sales journal, purchases CSVs, and the cash over $10,000 helper CSV for the date range. That cash file lists tickets where cash received was more than $10,000. It does not combine related transactions. SpotPro is not a live tax-filing product.

   

6. 6 Keep names on the buy

   When you buy from a walk-in in Counter → NumisNexus, finalize so you have a Store Copy with the lines and total. Put the seller name on that ticket the way your shop already does. SpotPro will not decide which federal form applies.